April 23, 2020
To: Texas Chapter of APWA Members and Friends
RE: TX-APWA 2020 Annual Conference and COVID-19 Due to the current situation surrounding the COVID-19 pandemic, the Executive Board of Directors has made the difficult decision to cancel the TX-APWA 2020 Annual Conference in Galveston (June 17-19). We are dedicated to protecting the health of our members and while we hope that life can return to normal soon, it is still uncertain what guidelines will be in place once we start to move past the COVID19 situation.
We know many travel budgets for municipalities and in the private sector have been restricted for the remainder of 2020, with potential restrictions in 2021. We have committed to have the TX-APWA Annual Conference in Galveston in 2021 (May 17-19, Monday-Wednesday), followed by Harlingen in 2022. The 2021 conference may have a different format than usual, due to potential travel restrictions. We will revisit the format in a few months and send out another letter with any changes.
Hotel Reservations Any hotel reservations made at Moody Gardens (using the conference code) for the June 17-19 conference will be automatically canceled on April 24 (no need to call the hotel).
Attendee Registration If you have already registered for the TX-APWA conference, your registration will be automatically transferred to the new dates (no need to register next year). If the registration cost changes (lower amount), you will receive a credit for the difference. If you prefer to receive a full refund, please contact IMP Planners at email@example.com.
Sponsor/Exhibitor Registration Exhibitor registrations will be automatically transferred to the new dates and will keep the current booth number(s). If the exhibit hall layout changes, exhibitors will get to pick a new booth number (in the same order of when registering for the 2020 conference). If the sponsorship cost changes (lower amount), you will be given a choice of a credit or include additional items to your sponsorship. If you prefer to receive a full refund, please contact IMP Planners at firstname.lastname@example.org.
Awards The awards deadline is May 1. Awards will still be sent to winners and recognized on our website and The Participant. More details on awards will be provided to the winners in June.
April 23, 2020 Texas Chapter of APWA Page 2 of 2
Education Sessions/Speakers If you need continuing education credits, APWA offers online classes that are free to members. Check with your local TX-APWA Branch to see what classes they are offering.
We will keep any abstracts submitted on file but ask that you re-submit your abstract (to confirm topic and contact information). A “Call for Abstracts” email will be sent to membership, as well as those that previously submitted abstracts, by September 2020. Speakers will be notified in December 2020.
PWX in New Orleans APWA is monitoring the situation and will decide in early-mid May about PWX (August 30-September 2). They are currently withholding registration until a decision has been made. Thank you for your understanding and we appreciate all the hard work you are doing in public works. If you have any questions or concerns, do not hesitate to contact us at email@example.com, or to me directly at firstname.lastname@example.org. Sincerely,
Dorothy Bergesen President ¦ Texas Chapter of APWA
Join us for the 2021 Conference
May 17-19th in Galveston Moody Gardens