Under general supervision of the Director of Administrative Services or his/her designee, the Fleet Services Manager oversees and manages the operations of the Fleet Division of the Administrative Services Department. This includes supervising the repair and preventative maintenance of all City fleet vehicles and heavy equipment and overseeing the fuel management and storage operations for the City of Frisco.  The Fleet Services Manager evaluates and recommends annual fleet and equipment replacements. Supervises assigned Fleet Division staff.
 
The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.

Essential Job Functions:

• Oversees and manages the daily operations of the Fleet Division.
• Counsels, disciplines, evaluates, develops, and directs assigned staff.
• Develops, implements, and monitors plans, policies, and procedures related to the operation of the Fleet division to include heavy equipment repair and mechanics, parts and the repair shop.
• Maintains all Fleet records and work orders through oversight and management of the City’s fleet software system.
• Evaluates the adequacy and effectiveness of current Fleet Services programs and operations; implements improvements in policies, procedures, and operations and implements change as needed.
• Pursues best practices in fleet management and participates in annual surveys and benchmark applications (Examples: Leading Fleets, DFW Clean Cities).
• Evaluates and recommends sustainable fleet practices including introduction of new vehicle technologies.
• Assists in managing the City’s vehicle telematics and GPS program, including making recommendations on third party partners and providing reporting to internal customers.
• Provides guidance in the preparation of specifications for vehicles, equipment, and supplies. Prepares an annual vehicle replacement list.
• Provides guidance to City departments in their long range equipment decisions; planning for growth and changes in technology.
• Reviews, prioritizes and assigns work orders to assigned staff.
• Prepares the division budget and monitors and reviews the disposition of funds.
• Pursues warranties that are applicable and can be implemented in order to minimize repair expenditures.
• Maintains safety standards regarding shop equipment and shop operations.
• Oversees the fleet vehicle licensing and registration.
• Oversees operation and management of the City’s vehicle fueling facilities.
• Prepares annual budget requests and includes projections for replacement of equipment or capital improvement projects.

• Assists staff with completion of work orders and projects during times of heavy workloads or emergency repairs.
• Travels attend meetings, conferences, and training.
• Performs other related duties as assigned.
• Regular and consistent attendance for the assigned work hours is essential.

Required Knowledge and Skills:

• Knowledge of budget development practices and procedures.
• Knowledge of computers and related equipment, hardware, and software.
• Knowledge of City policies and procedures.
• Knowledge of fleet maintenance and repair procedures.
• Knowledge of equipment repair schematics and diagrams.
• Knowledge of occupational health and safety rules and regulations.
• Proficiency in the use of computers and related equipment, hardware and software to track maintenance records and inventory costs, materials and hours.
• Skill in effective oral and written communications.
• Skill in planning and implementing departmental and division procedures and objectives.
• Skill in planning and coordinating multiple projects.
• Skill in effectively supervising and delegating duties to assigned staff.
• Skill in resolving customer complaints and concerns.

• Bachelor’s degree in government, business, or related field and three (3) years [RS1] 
• in vehicle and heavy equipment management and supervision; or equivalent combination of education and experience.
• Must pass a pre-employment drug screen, criminal background check and MVR check.
• Must possess valid State of Texas Driver’s License.
• Automotive Service Excellence certificates or related fleet certifications preferred.

Environmental Factors and Conditions/Physical Requirements:

• Work is performed in office and construction maintenance environments.
• May be subject to repetitive motion such as typing, data entry and vision to monitor.
• May be subject to standing and walking over rough or unstable terrain, bending, reaching, kneeling and lifting.
• May be subject to exposure to extreme weather conditions, hazardous chemicals and fumes, infectious diseases, and air and water borne pathogens.
• Must be able to lift up to 25 pounds.

• Equipment utilized includes personal computer, copier, calculator, fax machine, two-way radio, cellular telephone, backhoes, front-end loaders, power and hand tools, and department vehicles.